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MB0044 : Define project cycle, project management, and scope of project. List the various project management knowledge areas? What are the reasons for failure of a project?

Posted on: September 19, 2011

MB0044  : Define project cycle, project management, and scope of project. List the various project management knowledge areas? What are the reasons for failure of a project?

Answer: – Project cycle

A project cycle consists of the various activities of operations, resources, and the limitations imposed on them.

Project management:-

It is the discipline of planning, organizing, securing, and managing resources to achieve specific goals. A project is a temporary endeavour with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value. The temporary nature of projects stands in contrast with business as usual (or operations), which are repetitive permanent, or semi-permanent functional activities to produce products or services. In practice, the management of these two systems is often quite different, and as such requires the development of distinct technical skills and management strategies.

Project Scope:-

The project scope is the definition of what the project is supposed to accomplish and the budget of both time and money that has been created to achieve these objectives.

Best results are achieved when both the definition and the budget are precise and detailed. A good project scope document defines specifically what tasks are to be performed or results delivered. It defines the specific date when these deliverables are due and lists the budget allocated for them.

 

Project management knowledge areas

The knowledge areas of project management are the following:

· Project integration management, cost management, communications management

· Project scope management, quality management, risk management

· Project time management, human management, procurement management

For a project to be successful, it is necessary to understand its relationship with other management disciplines. Other management supporting disciplines are business legal issues, strategic planning, logistics, human resource management, and domain knowledge.

Project failure

A project may fail because of one or more of the following reasons:

· Incidence of project failure

· Factors contributing to project success not emphasised

· Overview of Information and Communication Technologies (ICT) projects

· Common problems encountered during projects

The reasons for the failure of a project in detail:-

Incidence of project failure: The incidents of project failure are due to following reasons:

  1. Projects being initiated at random at all levels
  2. Project objective not in line with business objective
  3. Project management not observed
  4. Project manager with no prior experience in the related project
  5. Non-dedicated team
  6. Lack of complete support from clients

Factors contributing to project success not emphasised:

  1. Project objective in alignment with business objective
  2. Working within the framework of project management methodology
  3. Effective scoping, planning, estimation, execution, controls and reviews, closure intertwined with quality
  4. Proactive approach towards project bottlenecks
  5. Communication and managing expectations effectively with clients, team members, and stake holders
  6. Prior experience of project manager in a similar project

 Overview of Information and Communication Technologies (ICT) projects:

  1. Involve information and communications technologies such as the World Wide Web, e-mail, fiber-optics, and satellites
  2. Enable societies to produce, access, adapt and apply information in greater amounts, more rapidly and at reduced costs
  3. Offer enormous opportunities for enhancing business and economic viability

 Common problems encountered during projects:

  1. No prioritisation of project activity from an organisational position
  2. One or more of the stages in the project mishandled
  3. Less qualified/non-dedicated manpower
  4. Absence of smooth flow of communication between the involved parties.
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